In the event that you have been selected to organize your company’s annual picnic, this will be an experience that will be filled with lots of feeling of honor and at the same time you need to be alive to the fact that it is as well a sure overwhelming one all the same. You know for sure that you need to have organized the entire event with such a precision that will impress all your attendees as a matter of essence. Looking at all this, it is by no standard such a mean achievement and for you to make it so, the need to plan is a sure need that goes into all this. With the following tips, no matter the size of your company, you will be quite sure to have organized a company picnic that will capture the memories of most, if not all, of your guests to host at the picnic. To start one off with this, here is an outline of some of the things that must be factored-the number of guests, the location, the budget you will be running on, the date and time of the event, the foods, entertainment and prizes, and the theme for the event. Additionally you will be supposed to be looking at the other factors such as invitations, the transport, liability insurance and the cleanup. The following are some of the sure tips to enable you move forward with the planning for a sure company picnic.
Enquire about the estimated number of guests. Know for instance if at all the employees’ family members have been invited. If so, liaise with the relevant department in your company to come up with an estimated head count of the number that you will be hosting and serving at the picnic. In this respect, it will as well be a good idea to think of giving out invitation cards for your employees and their families and have a response request. With this so done, you will be quite sure to have just enough supplies for the foods and the other essentials for the event.
The other logical factor that will count a great deal when it comes to the planning for your picnic is that of the budgets. Certainly, you will need to make sure that you know how much money you have so as to any effective planning. It is often the case that you will be required to submit your proposals in which you will have all your overall plans and the best practice is to present more than one of these with variations in their themes and expenses.